Asset Disposal¶

Module: Asset Disposal | Audience: Admin, Owner

Table of Contents¶

Overview
Disposal List
Creating a Disposal Request
Bulk Disposal
Disposal Statuses
Disposal Detail View
Financial Impact
Master Data Used by This Module

Overview¶

Asset disposal permanently retires assets from the active register. Disposals capture financial information (sold value, depreciation), support workflow approvals, and update the asset's lifecycle state. Once completed, disposed assets are flagged as is_disposed = true and removed from the active asset list.

Disposal List¶

Path: Sidebar → Asset Disposal | URL: /asset-disposal

The list view shows all disposal requests with their status, creation date, requester, and number of assets.

Creating a Disposal Request¶

Path: Asset Disposal → + New Disposal | URL: /asset-disposal/new

Step 1 — Select Assets¶

Use filters to find assets eligible for disposal:

Filter	Type	Source
Category	Tree Multi-Select	Asset Categories
Location	Tree Multi-Select	Locations
Department	Multi-Select	Departments

Select one or more assets from the filtered results using checkboxes.

Step 2 — Disposal Details (per asset)¶

Each selected asset has its own set of disposal fields:

Field	Type	Required	Validation	Depends On
Disposal Date	Date	No	Valid date	—
Reason	Dropdown	No	One of: Obsolete, Damaged, Sold, Donated, Recycled, Other	—
Sold Value	Currency	No	Numeric, ≥ 0	—
Calculated Depreciation Value	Currency	No	Auto-calculated from the depreciation engine	Asset financial data
Comments	Text Area	No	—	—
Supporting Documents	File Upload	No	Multiple files allowed	—

Step 3 — Submit¶

Review all assets and their disposal details, then submit the request. If a workflow is configured for disposals, the request enters the approval pipeline.

Bulk Disposal¶

Path: Asset Disposal → Bulk Disposal | URL: /asset-disposal/bulk

Same workflow as single disposal but with multiple assets selected simultaneously. All assets in a bulk disposal share the same disposal request but each retains individual disposal details (date, reason, value, comments).

Disposal Statuses¶

Status	Description	Next Possible Statuses
Draft	Saved but not submitted	Pending, Cancelled
Pending	Submitted; awaiting workflow approval	Approved, Rejected, Cancelled
Approved	All approvals complete	Completed
Rejected	Disposal denied by an approver	(terminal)
Completed	Asset marked as disposed; removed from active register	(terminal)
Cancelled	Disposal cancelled by the requester	(terminal)

Disposal Detail View¶

Path: Asset Disposal → Click a disposal row | URL: /asset-disposal/:id

Section	Content
Request Info	Status, creation date, requester
Assets	List of assets with individual disposal details
Workflow Status	Current approval level, pending approvers
History	Timeline of all status changes
Documents	Supporting files per asset

Financial Impact¶

When a disposal is completed:

Action	Description
Asset flagged	`is_disposed` set to `true`; asset removed from active lists
Depreciation stopped	No further depreciation calculations for the asset
Sold Value recorded	If the asset was sold, the sold value is captured
Gain/Loss calculated	Difference between sold value and net book value

Master Data Used by This Module¶

Master Entity	Where Used	Purpose
Asset Categories	Asset selection filters	Filter assets for disposal
Locations	Asset selection filters	Filter assets by location
Departments	Asset selection filters	Filter assets by department
Workflow Templates	Automatic	Approval routing (if configured)